This Privacy Policy explains how we use personal information about you and the steps we take to ensure your personal information is kept secure and confidential.
OUR IDENTIFY & CONTACT DETAILS
We are Taylor Made Media (referred to as “we”, “us” and “our” in this Privacy Policy), a company registered in UK with company number 7306579 whose registered office is at 59 Charlotte Road, London, EC2A 3QT
This Privacy Policy applies to all clients and/or suppliers of Taylor Made Media, or any personal data provided via any websites, web applications, mobile applications or similar devices, channels, platforms, service applications or other applications operated by or on behalf of us or which reference this Privacy Policy.
In respect of all persons to whom this Privacy Policy applies (see above) (referred to as “you” and “your” in this Privacy Policy), we are the data controller of your personal data, i.e. we are the controller of how all personal information we are holding about you is stored, processed or transferred. We will only deal with your personal data in accordance with the terms of this Privacy Policy. Our contact details are as follows:
- Address: 59 Charlotte Road, London, EC2A 3QT
- Telephone number: 0207 494 9845
- Email address: films@taylormademedia.tv
please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).
Our Data Protection Officer is Sophie Taylor, whose contact details are as follows:
- Telephone number: 0207 494 9845
- Email address: sophie@taylormademedia.tv
INFORMATION WE COLLECT FROM YOU
How you engage with us
In respect of all persons to whom this Privacy Policy applies (see above), the information we hold about you comes from the way you engage with us, for example by doing any of the following:
- filling in consent forms, or making a general enquiry via our website;
- Sending us your CV in response to a job advertisement;
- providing information in the course of negotiating and/or entering into contractual agreements with us; and
- corresponding with us by phone, email or otherwise.
Information we collect about you
The information we collect when you engage with us for any of the purposes described above may include, for example:
- your name, email address and phone number;
Uses made of the information
We use information held about you in the following ways:
- for internal record keeping;
- to select a candidate for a vacancy;
- in order to enter into contractual agreements with you in relation to our services;
- to carry out our obligations arising from any contracts entered into between you and us;
- to provide you with the services that you request from us;
LEGAL GROUNDS FOR PROCESSING INFORMATION
We will only process your personal information for the purposes set out in this Privacy Policy and in each case, on the basis that:
- you have provided explicit consent; or
- it is necessary for us to do so for the performance of a contract or for the purpose of taking steps to enter into a contract with you; or
- if it is our legitimate business interests to do so (for example for internal record keeping); or
- For any other processing of your personal data, we will only do so in accordance with data protection laws.
SHARING INFORMATION
The personal data you provide to us may be shared with and processed by:
- regulators or other third parties for the purposes of monitoring and/or enforcing any legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;
- any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
- if we are under a duty to disclose or share your personal data in order to comply with any legal obligation;
- our own professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;
HOW LONG WILL WE KEEP YOUR INFORMATION?
Unless we are required or permitted by law to hold on to your information for a specific retention period, we may retain your information for the following purposes and periods:
- if we are holding data for the performance of a contract with you, we will store information on our systems for a period of seven years;
- if we are holding information for our legitimate business interests (as outlined above), we will delete your information if it is no longer necessary for us to retain it;
- Where we no longer need your personal information, we will dispose of it in a secure manner.
HOW DO WE SECURE YOUR INFORMATION?
We keep your information protected by taking appropriate technical and organisational measures to guard against unauthorised or unlawful processing, accidental loss, destruction or damage. For example:
- we have implemented safeguards in relation to access and confidentiality in order to protect the information held within our systems; and
- we frequently carry out risk assessments and audits to monitor and review threats and vulnerabilities to our systems;
- All information you provide to us is stored on secure servers.
YOUR RIGHTS TO YOUR PERSONAL DATA
You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. As of 25 May 2018, if you are based within the UK or the EEA or within another jurisdiction having similar data protection laws:
you will have the following rights:
- right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs);
- right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete; and
in certain circumstances, you will also have the following rights:
- right to erasure/ right to be forgotten: the right to withdraw your consent to our processing of the data (if the processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);
- right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;
- right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and
- right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.
You can contact us in regard to any of your rights as set out above by using our contact details at the top of this privacy policy. Please ensure that your request is clear, that you clearly identify yourself and provide as much information as possible so that we can take adequate measures to support your request.
If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website: www.ico.org.uk
CHANGES TO OUR PRIVACY POLICY
We may amend this Privacy Policy from time to time, for example to keep it up to date, to implement minor technical adjustments and improvements or to comply with legal requirements. We will always update this Privacy Policy on our website, so please try to read it when you visit the website (the “last updated” reference tells you when we last updated our Privacy Policy.
