OUR IDENTIFY & CONTACT DETAILS
- Address: 59 Charlotte Road, London, EC2A 3QT
- Telephone number: 0207 494 9845
- Email address: email@example.com
please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).
Our Data Protection Officer is Sophie Taylor, whose contact details are as follows:
- Telephone number: 0207 494 9845
- Email address: firstname.lastname@example.org
INFORMATION WE COLLECT FROM YOU
How you engage with us
- filling in consent forms, or making a general enquiry via our website;
- Sending us your CV in response to a job advertisement;
- providing information in the course of negotiating and/or entering into contractual agreements with us; and
- corresponding with us by phone, email or otherwise.
Information we collect about you
The information we collect when you engage with us for any of the purposes described above may include, for example:
- your name, email address and phone number;
Uses made of the information
We use information held about you in the following ways:
- for internal record keeping;
- to select a candidate for a vacancy;
- in order to enter into contractual agreements with you in relation to our services;
- to carry out our obligations arising from any contracts entered into between you and us;
- to provide you with the services that you request from us;
LEGAL GROUNDS FOR PROCESSING INFORMATION
- you have provided explicit consent; or
- it is necessary for us to do so for the performance of a contract or for the purpose of taking steps to enter into a contract with you; or
- if it is our legitimate business interests to do so (for example for internal record keeping); or
- For any other processing of your personal data, we will only do so in accordance with data protection laws.
The personal data you provide to us may be shared with and processed by:
- regulators or other third parties for the purposes of monitoring and/or enforcing any legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;
- any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
- if we are under a duty to disclose or share your personal data in order to comply with any legal obligation;
- our own professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;
HOW LONG WILL WE KEEP YOUR INFORMATION?
Unless we are required or permitted by law to hold on to your information for a specific retention period, we may retain your information for the following purposes and periods:
- if we are holding data for the performance of a contract with you, we will store information on our systems for a period of seven years;
- if we are holding information for our legitimate business interests (as outlined above), we will delete your information if it is no longer necessary for us to retain it;
- Where we no longer need your personal information, we will dispose of it in a secure manner.
HOW DO WE SECURE YOUR INFORMATION?
We keep your information protected by taking appropriate technical and organisational measures to guard against unauthorised or unlawful processing, accidental loss, destruction or damage. For example:
- we have implemented safeguards in relation to access and confidentiality in order to protect the information held within our systems; and
- we frequently carry out risk assessments and audits to monitor and review threats and vulnerabilities to our systems;
- All information you provide to us is stored on secure servers.
YOUR RIGHTS TO YOUR PERSONAL DATA
You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. As of 25 May 2018, if you are based within the UK or the EEA or within another jurisdiction having similar data protection laws:
you will have the following rights:
- right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs);
- right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete; and
in certain circumstances, you will also have the following rights:
- right to erasure/ right to be forgotten: the right to withdraw your consent to our processing of the data (if the processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);
- right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;
- right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and
- right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.
If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website: www.ico.org.uk